TERMS AND CONDITIONS FOR HOLIDAY PURPOSES (NON PERMANENT HABITATION)
For the purpose of these Terms and Conditions “Idyllic Holiday Properties” means Idyllic Holiday Properties Ltd whose registered office is at Dormy House, 43 Kingsbury Street, Marlborough, Wiltshire SN8 1JE, England. “The Renter” means the person named in the booking form (the “Booking Form”).
1.1 The making of a booking will form an agreement on these Terms and Conditions between the Renter and Idyllic Holiday Properties for the holiday rental of the property which means the Property detailed on the Booking Form.
1.2 Idyllic Holiday Properties permits the Renter to occupy the Property for the period shown in the Booking Form together with the use of the furniture, fixtures, effects and pool where appropriate. For the avoidance of doubt the Property is rented for non permanent habitation. The Renter is only to use it for holiday use.
1.3 The Renter must be an adult who will be responsible for all payments and any damage caused to the Property by the Renter, anyone named in the Booking Form and any family, servants, agents or guests. The Renter agrees to make anyone named on the Booking Form aware of these terms and conditions.
2. Payments – The Renter agrees to make the following payments:
2.1 Security/damage deposit - as detailed in the Booking Form together with the completed Booking Form. Payment of such deposit (which will be banked if paid by cheque) will secure the booking but in the event the booking is cancelled by the Renter, such deposit will not be refunded. This deposit is held as security and in the event of extra cleaning being necessary and/or damage/loss being caused to the Property, a deduction will be made. The deposit will be refunded approximately 2 weeks after the keys are received at our UK Office upon satisfactory inspection of the Property.
2.2 Rental Payment - as detailed on the Booking Form by the date stated in the Booking Form. If the rental monies are not received within two weeks of the date stated in the Booking Form the Renter will forfeit their booking and Idyllic Holiday Properties reserves the right to re-let the Property. For the avoidance of doubt, if the booking is forfeited the security/damage deposit will be kept by Idyllic Holiday Properties.
2.3 Taxes - The Renter agrees to pay the Sales and Resort taxes as detailed on the Booking Form together with the rental payment. The Sales and Resort taxes are subject to change and this is out of control of Idyllic Holiday Properties. The Renter further agrees to pay any increase as notified in writing by Idyllic Holiday Properties.
3.1. Cancellation/Alteration by the Renter
3.1.1 In the event that the Renter has to cancel and/or is unable to occupy or use the Property no refund will be made for any monies paid in accordance with paragraph 2 above.
3.1.2 If the Renter wishes to make any changes to the Booking Form, Idyllic Holiday Properties will use its best endeavours to arrange this. For any such alteration to the booking, there will be an administrative fee payable by the Renter of £45 per alteration.
We recommend Renters take out adequate insurance to cover such circumstances.
3.2. Cancellation/Alter by Idyllic Holiday Properties
3.2.1 If for any reason Idyllic Holiday Properties has to cancel your booking in advance due to circumstances beyond its control and no alternative accommodation can be offered, you will be notified as soon as possible and any monies paid in accordance with paragraph 2 above will be refunded.
3.2.2 If Idyllic Holiday Properties has to terminate the booking within the booking period due to circumstances beyond Idyllic Holiday Properties control and no alternative accommodation can be offered, the Renter will be refunded any monies paid on a pro rata basis. No additional compensation, expenses or costs will be payable.
3.2.3 Idyllic Holiday Properties reserves the right to alter arrangements made for the Renter in advance or during the booking period by offering alternative, suitable accommodation, where in the reasonable opinion of Idyllic Holiday Properties it is necessary to carry out essential, remedial or refurbishment works.
4.1 The occupancy of the Property must not exceed the number stated on the Booking Form and will be limited to the names supplied by the renter on the Booking Form.
4.2 The Renter agrees that the Property will not be occupied by anybody under the age of ??? unless accompanied by a parent or guardian who is an adult.
4.3 The Renter can take occupation of the Property no earlier than 3pm on the day of arrival as stated on the Booking Form. Keys will be sent to the Renter’s home address as stated on the Booking Form in advance of the Booking.
4.4 The Property must be vacated by 10.30 am on the day of departure as stated on the Booking Form. The Renter further agrees that if the Property is not vacated in accordance with this clause it will be deemed to be an “Unauthorised Occupation” and the Renter will pay a penalty charge equating to 4 times the weekly rental for the property calculated when the unauthorised occupation period ends. Any damages claimed by a third party, either directly or indirectly, as a result of such “Unauthorised Occupation” will also be payable by the Renter.
4.5 The Renter agrees to return the keys of the Property in the supplied key envelope to arrive at the offices as stated on the envelope no later than 14 days after the date of departure as stated on the Booking Form. The Renter further agrees that if the keys are not returned in accordance with this clause an appropriate deduction will be made from the security/damage deposit.
5 Renter Obligations – The Renter agrees
5.1 That the Renter and anyone named on the Booking Form uses the Property entirely at their own risk and no liability can be accepted for loss or damage to users, their belongings or vehicles.
We recommend renters ensure they have adequate personal travel insurance.
5.2 On arrival or during the rental period, The Renter must notify the manager or the UK office of any defects in the Property or if any equipment is inoperable. In the case of mechanical failure to equipment Idyllic Holiday Properties will endeavour to rectify the situation as soon as is reasonably possible. For the avoidance of doubt, there will be no refund for any inconvenience caused by such equipment not being able to be used.
5.3 The Renter shall not sublet the property at any time.
5.4 That under no circumstances must electrical appliances or large items of furniture be moved without the prior agreement of the owner/manager.
5.5 To ensure that any barbecue at the Property will be used responsibly and will be left in a clean condition ready to be used by subsequent renters.
5.6 Where applicable, the Renter will be responsible for any telephone, internet and fax charges.
5.7 Not use the Property for any dangerous, offensive, noxious, noisy or immoral activities or carry on there any act that may be a nuisance or annoyance to Idyllic Holiday Properties or other neighbouring properties
5.8 Not allow or permit any trucks, motorcycles, caravans, mobile homes, motor homes or recreational vehicles on the Property without special prior written approval of Idyllic Holiday Properties.
5.9 To keep the Property and all furniture, fixtures and effects in the same state of condition as at the commencement of the booking period (reasonable wear and tear accepted).
5.10 To ensure that there are no pets of any kind on the Property during the booking period. Guide dogs may be accepted with prior written notification.
5.11 To ensure that nobody smokes within the Property during the booking period.
5.12 That Idyllic Holiday Properties, it’s manager or other service personnel shall be allowed the right of entry to the Property at all reasonable times for purposes of inspection or to carry out any necessary repairs or maintenance.
5.13 The Renter and any person named on the Booking Form will comply with any regulations imposed by Idyllic Holiday Properties and a copy of which will be at the property.
5.14 To make sure that the Property is left in a reasonably clean and tidy condition. In the event the Renter does not comply and additional cleaning is required at the end of the booking period, the Renter will be responsible for all such additional costs incurred.
5.15 That at the end of the booking period, the Renter’s personal property must be removed from the Property. Idyllic Holiday Properties will not be held responsible for any personal items left behind.
6.1 Whilst Idyllic Holiday Properties endeavours to make the Renter aware of any safety issues with the suitability of the Property they do not accept responsibility for any and all personal injuries or any loss or damage that may occur during the Booking period.
6.2 Although we make the Property as safe as possible, certain characteristics, for example pools, steps, etc, become the responsibility of the Renter for the safety of themselves and the other occupants.
6.3 If the property has a pool an alarm will be fitted on doors leading directly to the pool and it is the responsibility of the Renter to check these are working on arrival at the property and ensure that children and non swimmers are never left unattended at the pool side.
6.4 Radon gas is a naturally occurring radioactive gas that when accumulated in a building in sufficient quantities may present health risks to persons who are exposed to it over time. Levels that exceed Federal and State guidelines have been found in buildings in Florida. Additional information regarding Radon gas and Radon testing may be obtained from Manatee County Health Unit.
7 Governing Law – These terms and conditions and all rights and obligations arising therefrom shall be construed under the laws of the United Kingdom.
8 Invalidity – In the event that any word, phrase or provision in these terms and conditions be incorrect or unenforceable in any respect this shall not prejudice the remainder of the terms and conditions.
9 Binding Effect – The Renter agrees that they have read these terms and conditions and agree that they are legally binding.